Shawn Laster

What is in the Infrastructure Investment and Jobs Act 2021?

How does it impact transportation planning and program management over the next five years?

In November 2021, President Biden signed into law the largest infrastructure bill of the last decade – the Infrastructure and Investment Jobs Act (IIJA). This bill will deliver a historic infusion of public spending on infrastructure improvements totaling nearly $973 billion over five years. 

The bulk of the IIJA funding will be directed through USDOT to invest in transportation infrastructure upgrades:


States and the District of Columbia will see an immediate financial windfall in December 2021 with a 30% increase in Highway Formula Funding vs. FY2021. The largest % increases in FHWA funding went to STGBP set-aside for transportation alternatives, HSIP, Metropolitan Planning, and Ferry Boats and Terminals:

Breakdown of Highway Formula Funding


It is encouraging to see greater funding for MPOs – agencies that shoulder particularly heavy responsibilities for investing a large portion of FHWA’s transportation dollars. To fulfill their important mandate of responsibly investing public funding, transportation agencies such as MPOs, DOTs, cities, counties and transit agencies should take stock of their current agency needs from a tools, team and infrastructure perspective to ensure they can successfully plan, track and execute a well-organized vision for investing DIJA’s new infrastructure spending. 

Of IIJA’s $550 billion increase in new investments across various programs (i.e., above what the federal government already spends today), the majority of new funds is directed towards transportation programs. Within transportation, a large portion of funds will be spent on roads & bridges, followed closely by rail and transit: 


There are a few noteworthy provisions for transportation planners at MPOs, states, counties and cities under changes from IIJA:

  • A new $40 billion Bridge Investment Program ($12 billion competitive direct to USDOT) that allows for the repair, replacement and rehab of off-system bridges as well. 50% federal share on large projects and 80% on any other project

  • A new competitive grant program for local governments to close, separate or upgrade at-grade rail crossings and reduce collisions

  • New population band within STBG for communities between 50K and 200K pop. for more equitable distribution of funds

  • $330 million increase to off-system, bridge set-aside annually

  • A new $2 billion Rural Surface Transportation Grant Program for highway and bridge projects in an area outside of urban areas with pop >200K. 80% federal share

  • MPOs are required to consider equity and proportional representation when designating representatives or officials

In addition, a slew of new programs – many of which are competitive and allow local governments to apply directly to USDOT – include significant funding for a wide range of projects (“*” indicates a program where local governments can apply directly to USDOT ):

  • Climate Change programs: $8.7 billion PROTECT Grant Program for infrastructure resiliency*,  $6.42 billion Carbon Reduction Formula Program, $2.5 billion for Charging and Fueling Infrastructure Grants*, $500 million Healthy Streets Program* for reducing urban heat via pavement improvement or tree covers, $250 million for reduction of truck emissions at port facilities

  • Rail programs: $10 billion for Mega projects*, $2.5 billion for eliminating at-grade rail-highway crossings*, $4 billion for new culvert removal, replacement and restoration*

  • Public Transit programs: 30% funding increase to $15 billion for the Capital Investment Grant (CIG) Program, 43.5% increase in contract authority for mass transit FY2022-FY2026, increases in rural set-asides for bus grants and requirements on purchasing low-to-zero emission vehicles, and new requirements for recipients of federal funding such as including agency safety plans

There is a ton to fully digest in the new IIJA bill, and with that – a wide range of opportunities for state, regional and local governments to take advantage of new funding programs, competitive grants and policy changes to make infrastructure upgrades and improve transportation planning in a way that most benefits their communities.

DOT STIP Software Considerations

The Statewide Transportation Improvement Programs (STIP) process is an on-going process with updates and amendments consistently occurring. Since STIPs are on-going programs, all Departments of Transportation (DOTs) must have a system in place to track and manage the STIP update and amendment process.  DOTs follow a regular STIP update and amendment process and utilize management software to track the STIP, whether through a Microsoft Access database, a Microsoft Excel spreadsheet, a customized database developed in another software program or a combination of those three along with supporting documentation in emails, reports and documents.  

There are several considerations for DOT STIP Software:

  • Ease connection with statewide DOT Plan / Programs – processes to move projects, project phases, and on-going programs from larger DOT programs and standalone DOT programs
  • Ease of connection with performance measurement – processes to connect projects with various performance measures
  • Need for a public facing site with project listings, locations, funding sources and amounts
  • Need for a connection to the Federal Management Information Systems (FMIS) 
  • Need for system to standardize a process and document project changes
  • Need for routine reporting (fiscal constraint, amendment/update summary, funding balances)
  • Need for Advance Construction (AC) functionality
  • Need for communication flows to / from Metropolitan Planning Organizations (MPOs) (i.e. amendment requests, review, approvals, and changes)
  • Expectations of governing body and FHWA/FTA
  • Hardware and software needs
  • Staff knowledge and experience with the overall STIP process and requirements and with the management software/system
  • Degree of maintenance required and support available for on-going product upgrades
  • Ease of implementation
  • Total cost (staff time + initial software implementation cost + on-going costs)

When EcoInteractive Project Tracker is a Good Fit for DOTs and When It’s Not

Good Fit

  • DOTs that are looking to make their online STIP more accessible and transparent to their governing body, committees and general public (as compared to a .pdf document posted on their website)
  • DOTs that want a better way to document changes made to STIP projects by DOT staff and project sponsors
  • DOTs looking to enhance and streamline  workflows for staff assigned to STIP Administration
  • DOTs looking to transition away from a system designed by a staff member that is soon to retire
  • DOTs that don’t have dedicated IT support for their current system
  • DOTs that would like direct access to the financial obligation system used by FHWA for their STIIP administration processes.
  • DOTs that experience frequent turnover in TIP Administration staff
  • DOTs looking to streamline the MPO Transportation Improvement Program (TIP) insertion process and the FHWA/FTA review process

Bad Fit

  • DOTs with a robust eSTIP tracking system complete with: version control, validation checks, ad hoc reporting, public website and centralized data management.

Ultimately, each DOT will weigh all of the considerations when evaluating its STIP Software of choice and STIP Administration approach and will decide which consideration is most important.  We believe EcoInteractive’s ProjectTracker SaaS solution is a strong candidate for many DOTs to consider

TIP Software Considerations for MPOs

The Transportation Improvement Programs (TIP) process is an on-going process with updates and amendments consistently occurring. Since TIPs are on-going programs, all Metropolitan Planning Organizations (MPOs) must have a system in place to track and manage the TIP update and amendment process.  MPOs follow a regular TIP update and amendment process and utilize management software to track the TIP, whether through a Microsoft Access database, a Microsoft Excel spreadsheet, a customized database developed in another TIP software program or a combination of those three along with supporting documentation in emails, reports and documents.

There are several considerations for MPOs evaluating a change to their TIP management system:

  • Ease of connection with the Metropolitan Transportation Plan (MTP) – processes to move projects from the MTP to the TIP and tools to assess consistency
  • Ease of connection with performance measurement – processes to connect projects with various performance measures
  • Need for a public facing site with project listings, locations, funding sources and amounts
  • Need for a connection to the Federal Management Information Systems (FMIS)
  • Need for project sponsor communication (i.e., amendment requests, MPO review, approvals, and changes)
  • Need for routine reporting (i.e., fiscal constraint, amendment / update summary and funding balances)
  • Need for Advance Construction (AC) functionality
  • Need for communication flows to / from Department of Transportation (DOT) for Statewide Transportation Improvement Program (STIP) insertion
  • Expectations of Board, Member Governments, DOT and FHWA/FTA
  • Hardware and software needs
  • Staff knowledge and experience with the overall TIP process and requirements and with the management software / system
  • Degree of maintenance required and support available for on-going product upgrades
  • Ease of implementation
  • Total cost (staff time + initial software implementation cost + on-going costs)

When EcoInteractive Project Tracker is a Good Fit for MPOs and When It’s Not

Good Fit

  • MPOs that are looking to make their online TIP more accessible and transparent to their Board, committees and the general public (as compared to a .pdf document posted on their website)
  • MPOs that handle many transportation projects
  • MPOs that want to free up some of the TIP Administrator’s time to assist with other projects
  • MPOs that want a better way to document changes made to TIP projects by staff and project sponsors
  • MPOs that have relatively inexperienced staff assigned to TIP Administration
  • MPOs looking to transition away from a system designed by a staff member that is soon to retire
  • MPOs that do not have dedicated IT support for their current system
  • MPOs that would like direct access to the financial obligation system used by FHWA
  • MPOs that experience frequent turnover in TIP Administration staff
  • MPOs that award suballocated funding and want to improve their suballocated funding accounting practices

Bad Fit

  • MPOs that handle relatively few transportation projects
  • MPOs with a robust eTIP tracking system complete with: version control, validation checks, ad hoc reporting, public website and centralized data management

Ultimately, each MPO will weigh all of the considerations when evaluating its TIP Software of choice and TIP Administration approach and will decide which consideration is most important.  We believe EcoInteractive’s ProjectTracker SaaS solution is a strong candidate for many MPOs to consider.

SaaS vs. On-Premise: What’s the Difference?

Shawn L, Client Implementation Analyst

[<5 Minute Read]

SaaS vs. On-Premise

When it comes time to upgrade your transportation improvement program (TIP) software you’ll need to decide whether it’s hosted on-premise or in the cloud. Naturally, cost is always a concern as well. To start, let’s quickly define each.

  • SaaS – An acronym that stands for “software as a service”. It’s a solution that’s hosted and maintained by a 3rd party in the cloud.
  • On-Premise – A solution that is hosted in-house (on premise) and typically supported by a 3rd party.

EcoInteractive’s ProjectTracker TIP software is considered to be a SaaS product, as we have built the product in-house, continuously work to maintain and add relevant features to the software, and provide our clients with end-to-end coverage and 24/7 access to ProjectTracker through the web. Competitors, such as PMG Pro, utilize an on-premise approach, which involves utilizing your agency’s IT resources and infrastructure  to host and maintain the software.

Delivering our ProjectTracker system in a SaaS model afford us several distinct advantages over traditional software.

  • Reduced implementation time
  • Predictable costs
  • Automated data backup
  • ProjectTracker can be deployed and upgraded without taking away from your IT Resources
  • Continuous relevant product updates to stay current with local, state, and national requirements

Let’s examine 3 factors that play a role when deciding which approach to take with your transportation planning software: cost, maintenance, and product updates.

Cost

Cost is typically the biggest issue when deciding on which solution should be deployed by your agency. However, costs can be hiding underneath the surface and not realized until years later. 

For on-premise providers like PMG Software Professionals, you will usually have a higher upfront cost in the form of implementation and licensing fees. Afterwards a yearly maintenance and support fee can be expected. This maintenance and support fee often does not cover additional features for your software. 

Although the on-premise solution can be ideal in the first few years and seem even better in the latter years, often you will need updates, or the desire to have new features added to keep up with the transportation planning industry. Even without enhancing the software you will still need to make sure the on-premise solution can withstand the battle of time and remain fully functional and operable. These additional costs can add up quickly and exceed the original cost estimate in mind during procurement.

With Ecointeractive’s ProjectTracker SaaS model, maintenance, upgrades, and customer support are included in the cost. Simply put, we will be there every step of the way to make sure you have what you need to successfully plan, prioritize, and report on your transportation projects. This helps keep the projected costs over the life of the contract on target so you may properly budget for the future and also keeps your IT department working on the projects that matter the most.

Maintenance & Support

Software is never perfect and technical issues may arise from time to time. On-premise software is not insusceptible to this issue, in fact, it can cause an even bigger headache. Having an on-premise solution provided by a 3rd party may require your IT department to wait on a patch from the software company before they can deploy the fix internally. 

Additionally, with an on-premise solution, like PMG STIP Manager, the product will need to be maintained from the very first day. The solution may stay relevant in the first few years of service, but picture the solution 5-10 years from now, it would be hard to imagine a scenario where major upgrades and enhancements are not required for the software.

A SaaS approach allows us to constantly monitor the performance of our system and quickly deploy any patches without utilizing your IT resources. Also, with a SaaS solution you no longer have to worry about the hardware capabilities you have on-site. We will always update the hardware when necessary to ensure a consistent experience with our ProjectTracker system.

Product Updates

From one STIP or TIP cycle to another, your agency may have a change in priorities, information requested, or a desire to further streamline the software to help with time and cost savings. Alterations or upgrades for an on-premise solution are often costly and require a significant time investment. These costs are not realized during the procurement process and can lead to tough decisions later on when an update is desired or a necessity.

The STIP or TIP should be a living document that is constantly amended and updated. For this reason we believe that a SaaS solution provides the most efficient approach to handling your transportation planning needs. As deploying software through a SaaS model greatly reduces implementation time of a new feature or enhancement. 

Deploying our ProjectTracker software through a SaaS model, instead of an on-premise approach like PMG Pro, allows us to continuously work on improving the workflows and features utilized by our clients. Clients already utilizing ProjectTracker do not need to plan, deploy, and validate the changes to our software. When new features are released they have been thoroughly tested and ready for your use.

We are always engaging with our clients post-launch to understand their needs. This allows us to plan for the changes coming in the transportation industry and deliver relevant product updates on a consistent and timely basis.

Conclusion

Although PMG Pro and other on-premise solutions can seem to be the cost effective solution, often they are anything but cost efficient. From the first day of service with any solution maintenance will be needed to keep the software functioning. After clearing the licensing fees and implementation costs associated with on-premise solutions you will likely desire upgrades and new features not handled in the contract. All of this combines to be a huge resource drain for your agency in the form of time and money. 

With our ProjectTracker SaaS, we want to give you back those years of resources you will need to invest when going with an on-premise solution. Let us handle those hardware upgrades, bug fixes, and product enhancements for your agency. We feel that software should be relevant beyond the first few years of service and we are confident that a SaaS solution will do just that. While you are busy planning the transportation needs of your community we will be busy behind the scenes making sure your software is up to date and ready to tackle tomorrow’s challenges.

Helpful TIP SaaS Links


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